Privacy Policy

Privacy Policy – Bewdley Carnival

Last updated: 09 March 2026

Bewdley Carnival respects your privacy and is committed to protecting any personal information you provide to us.

This policy explains what information we collect, how we use it, and your rights under UK data protection law.

1. Who We Are

Bewdley Carnival is a volunteer-run community event held in Bewdley, Worcestershire to support local charities, organisations, and the wider community.

For the purposes of data protection law, Bewdley Carnival acts as the data controller for personal information collected through this website.

If you have questions about this policy or your personal data you can contact us at:

Email: website@bewdleycarnival.co.uk

2. What Information We Collect

We may collect the following information when you use our website:

Information you provide

If you contact us or sign up to updates, we may collect:

  • Name
  • Email address
  • Telephone number (if provided)
  • Any information you include in your message

Newsletter subscriptions

If you subscribe to our newsletter, we will collect:

  • Your email address
  • Your subscription preferences

You can unsubscribe at any time using the link in our emails.

Event participation

If you apply to take part in the carnival (for example as a stallholder, volunteer, or parade participant) we may collect:

  • Contact details
  • Organisation name (if applicable)
  • Relevant event information needed to organise the carnival

3. How We Use Your Information

We use personal information to:

  • Respond to enquiries
  • Organise and manage Bewdley Carnival
  • Communicate with volunteers, stallholders, sponsors and participants
  • Send newsletters and event updates (if you subscribe)
  • Improve our website and communications

We do not sell or trade personal data.

4. Lawful Basis for Processing

Under UK data protection law we rely on the following lawful bases:

Consent
When you subscribe to our newsletter or choose to provide information.

Legitimate interests
For running and organising a community event such as Bewdley Carnival.

Legal obligations
Where we must keep certain records for legal or financial purposes.

5. Email Communications

If you subscribe to our newsletter, we will occasionally send updates about:

  • Bewdley Carnival
  • Community activities
  • Volunteer opportunities
  • Event announcements

You can unsubscribe at any time using the link in any email we send.

6. Cookies and Website Analytics

Our website may use cookies to help it function properly and to understand how visitors use the site.

Cookies are small text files stored on your device when you visit a website.

These may include:

  • Essential cookies required for website functionality
  • Analytics cookies to understand website usage

You can control or delete cookies through your browser settings.

7. Sharing Information

We only share personal information where necessary to organise the carnival.

This may include:

  • Event partners or suppliers (such as safety services or event infrastructure providers)
  • IT services used to manage the website or email communications
  • Local authorities or emergency services if required for event planning

We ensure that any third parties we work with handle data responsibly.

8. Event Photography

Bewdley Carnival is a public community event.

Photos and videos may be taken during the carnival for:

  • Social media
  • Website updates
  • Future event promotion
  • Local media coverage

If you appear in a photograph and would prefer it not to be used, please contact us and we will do our best to remove it where possible.

9. How Long We Keep Data

We only keep personal information for as long as necessary.

Typical retention periods are:

  • General enquiries: up to 12 months
  • Volunteer and participant records: up to 12 months after the event
  • Financial records: up to 6 years where required by law

After this period, information is securely deleted.

10. Your Data Protection Rights

Under UK data protection law you have the right to:

  • Request access to your personal data
  • Request correction of inaccurate data
  • Request deletion of your data where appropriate
  • Object to certain processing of your data
  • Request restriction of processing

If you are unhappy with how your data is handled you have the right to complain to the Information Commissioner’s Office.

11. Security

We take reasonable steps to protect personal information, including:

  • Secure email systems
  • Password-protected access to data where appropriate
  • Limiting access to volunteers who need the information to organise the event

12. Changes to This Policy

We may update this privacy policy occasionally to reflect changes to the website or legal requirements.

The latest version will always be available on this page.